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Job Administrative Assistant Organization MINISTRY OF EDUCATION
Level 5.II Reports To Head of Department
No. of Positions 1 Deadline 15/Mar/2018
Job Description
. Ensure proper reception and dispatching of correspondences. . Filing of documents and correspondences. . Holding of indicators of letters or documents sent. . Control the quality of draft documents before sending them to the supervisor. . Read and orientate incoming mails to the relevant departments and agencies of the Ministry; . Check the exactness of produced documents to be submitted to partners by the Ministry: . Ensuring the distribution of mails and documents meant for partners and departments and within the Ministry . Ensure the filing of all incoming and outgoing documents as well as documents from different departments of the Ministry . Support the Ministry’s staff in harmonizing draft letters before submission for signature . Keep track records of the Ministry’s documents
Job Profile
A1 in Secretarial Studies, Office Management or Bachelor’s Degree in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law. Key technical skills & knowledge required:
- Office Management skills;
- Excellent Communication, Organisational, Interpersonal Skills;
- Computer knowledge (Work Processing, Power Point and Internet);
- Analytical and problem solving skills;
- Time management skills;
- Fluent in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.