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Job Administrative Assistant to the Director General Organization RWANDA TECHNICAL &VOCATIONAL EDUCATION& TRAINING BOARD
Level 5.II Reports To Director General
No. of Positions 1 Deadline 17/Feb/2021
Job Description
• Keep the diary of appointments of her/his supervisor; • Receive and orient visitors of her/his supervisor; • Prepare her/his supervisor's travels, missions and meetings logistical details; • Filing both electronic and hard documents in the office of her/his supervisor; • Orient correspondences and follow up on the implementation of instructions and assignments given by her/his supervisor; • Receiving text messages or telephone calls on behalf of her/his supervisor; • Proofread any documents and files addressed to her/his supervisor; • Prepare and receive letters to and from the institution; • Taking the minutes of the meetings chaired by his/her supervisor; • Perform any other tasks assigned by her/his supervisor
Job Profile
Minimum Qualification Advanced Diploma (A1) in Secretarial Studies or Office Management; or Bachelor’s degree in Secretarial Studies, Office Administration and Management, Office Management, Public Administration, Administrative Sciences, Management, Business Administration, Sociology. Required Competencies and Key Technical Skills
- Office management skills;
- Resource management skills;
- Analytical skills;
- Problem solving skills;
- Decision making skills;
- Time management skills;
- Risk management skills;
- Results oriented;
- Digital literacy skills;
- Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.