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Job Director of Administration and Finance Organization RWANDA LAW REFORM COMMISSION
Level 3.II Reports To Secretary General
No. of Positions 1 Deadline 29/Sep/2017
Job Description
A. Supervise budget preparation and its execution
- Supervise the preparation of the draft budget;
- Monitoring the annual operating budgets ;
- Control budget execution in compliance with the public finance rules and procedures;
- Make relevant monthly and annual reports of the budget execution;
- Prepare periodic cash flow plans; B. Supervise Payments for goods and services:
- To check conformity and accuracy of payments requests;
- Ensure proper disbursement of funds is supported by appropriate vouchers;
- Ensure the establishment and maintainance of appropriate Cash Book and General Ledger to Record Revenue and expenditure operations;
- Coordinate preparation of bank reconciliation statements at the end of each month ; C. Pre
- Audit preparation:
- Ensure proper documentation to support vouchers, including authorization according to regulations;
- Ensure adherence to the raised during the previous financial year. D. Coordinate all activities of the administration and reporting to the DG;
- Ensure the staff’s welfare and compliance with public HR regislation;
- Identify vacant positions and coordinate the whole recruitment process.
- Prepare and draft contracts of employment in collaboration with the legal advisor;
- Coordinate the staff performance contract evaluation and assess the process compliance;
- Ensure salary management and other staff benefits on a regular basis;
- Oversight on various service providers for the institution and handling contracts signed between the institution and private companies;
- Initiate all programs pertaining to social, cultural and recreational staff’s life.
Job Profile
A0 Finance, Accounting or Management with specialization on Finance/Accounting and 3 years of working experience or Accounting Professional Qualification recognised by IFAC (ACCA, CPA) with 1 year of working experience Key Technical Skills & Knowledge required:
- Leadership and management skills;
- Planning and organisational skills;
- Communication skills;
- Strong IT skills, particularly in Financial software(SMART IFMIS);
- Knowledge of human resources concepts, practices, policies, and procedures;
- Knowledge of organizational structure, workflow, and operating procedures;
- Knowledge in Monitoring & System Evaluation;
- Time management Skills
- Interviewing Skills;
- Judgment & Decision making skills;
- Complex Proble solving;
- fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage