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Job Procurement Officer Organization OFFICE OF THE GOVERNMENT SPOKESPERSON
Level 5.II Reports To Division Manager
No. of Positions 1 Deadline 24/Apr/2019
Job Description

- Collect information on tenders to be issued in a given Financial year;
- Participate in the planning and budgeting process of the Institution;
- Prepare the procurement plan;
- Submit the procurement plan to management for approval;
- Submit the procurement plan to RPPA and publish it
- Follow up on the timely preparation of technical specifications/ToRs
- Preparation of tender documents ;
- Produce tender notices;
- Distribute tender documents and receive from bidders;
- Open and evaluate bids;
- Prepare notification letter for bidders and recommend contract awards;
- Organize and participate in contract negotiation;
- Provide information/support documents for contract drafting to the Legal affairs officer;
- Follow
- up of contract execution and completion in collaboration with the user department;
- Prepare certificates of completion for suppliers;
- Serve as Secretary to the institution tender committee.
- Produce and submit timely monthly report to RPPA on procurement plan progress;
- Produce procurement report as required
- Facilitate Procurement Audit;
- Ensure a proper and safe filling system for procurement information
- Any other functions specified in the procurement regulations and suggested by the supervisor
Job Profile

- A0 in Procurement,Management,Accounting,Public Finance,Law,Economy.
- Required Equivalence issued by HEC for Foreign degrees
- High analytical skills
- Knowledgeof basic businessand purchasingpractises
- Knowledge of state contracting law,regulations,and procedures
- Knowledge of grade,qualities,suppliers and pricestraders of commodities
- Knowledge incontract drafting and negociation
- Catgory management skills
- Time management skills
- Excellent communication skills
- Computer skills
- Fluent in Kinyarwanda, English and French.Knowledge of all is an advantage
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