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Job Documentation and Logistics Officer Organization NATIONAL UNITY AND RECONCILIATION COMMISSION
Level 5.II Reports To Director of Finance and Administration
No. of Positions 1 Deadline 12/Oct/2018
Job Description

- Record Books and documents and establish Catalog of books and other Documents of the institution;
- Manage and ensure proper set up and space of the Documentation Center;
- Identify documentation needs and propose ways to address them;
- File books and other documentation and update the archives of the institution;
- Prepare budget provision for essential documentation needs during budget Planning;
- Make an annual inventory of books and documentation of the institution;
- Update and upgrade Electronic filing system;
- Maintain forms indicating all incoming and outgoing documents, books and archive of the Institution.
- Prepare logistics and support plans; Develop and implement methodologies and tools to enable effective execution of logistic plans;
- Manage stock and continuously monitor the movements of stock;
- Organize and supervise distribution of purchased assets;
- Ensure the delivery of any material or equipment ordered to the Institution;
- Monitor the execution of Suppliers' contracts in liaison with Procurement Office;
- Elaborate periodic inventory of fixed and non
- fixed assets;
- Identify equipment that needs to be renewed;
- Participate in the Elaboration of Contract for the maintenance of Tools and Equipment;
- Ensure maintenance of non
- fixed assets of the Institution.
Job Profile
A0 in Management, Office Management, Public Administration & store Management Key Technical Skills & Knowledge:
- Knowledge of Management of Material Resources;
- Knowledge of supply chain management;
- Book keeping Skills;
- Computer Skills;
- Communication Skills;
- Report writting & Presentation Skills;
- Analytical Skills;
- Interpersonal Skills;
- Time management Skills;
- Negociation Skills;
- Team working Skills
- Problem Solving Skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.