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Job Documentation & Archives Organization GATSIBO DISTRICT
Level 8.II Reports To Director of H.R and Administration unit
No. of Positions 1 Deadline 08/May/2018
Job Description

- Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
- Develop and implement, in collaboration with concerned staff, an information classification and access policy;
- Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
- Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
- Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
- Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Job Profile
A1 in Library & Information Science, Office management, Bibliotheconomy or A0 in Library & Information Science, Office management Key Technical Skills & Knowledge required:
- Proficiency in information technology;
- Computer literacy;
- Bookkeeping Skills;
- Knowledge of integrated document management
- Knowledge of archive management software
- Knowledge of the documentation management system (DMS) would be an advantage.
- Organizational Skills;
- Interpersonal Skills;
- Planning Skills;
- Communication Skills;
- Report writing & Presentation skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage