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Job Procurement specialist (Contractual) Organization RWANDA AGRICULTURE AND ANIMAL RESOURCES DEVELOPMENT BOARD
Level 3.IV Reports To Corporate Services Division Manager2
No. of Positions 1 Deadline 18/Jul/2017
Job Description

- Coordinate all the procurement activities;
- Elaborate an annual procurement plan;
- Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
- Ensure the reception and safe keeping of bids;
- Coordinate the preparation of tender policy documents;
- Ensure the capacity building of Tender Committee Members in procurement related regulations
- Coordinate the preparation of documents to be used during meetings calling for tender;
- Participate in bid opening and evaluation;
- Ensure the preparation and notification letters to the bidders;
- Ensure the preparation of contracts in consultation with the legal Advisor;
- Monitor the contract execution and keep updated recording;
- Ensure that all procurement proceedings for the procuring entity are filed;
- Ensure the preparation of necessary supporting documents for paying goods and services
- related suppliers:
- Ensure that goods are delivered by the supply and reception note signed;
- Constitute the whole tender file to be submitted to Chief Budget Manager;
- In collaboration with user units, monitor the contract execution, including making alerts on delivery deadlines;
- Resolving conflicts on procurement issues with clients on bidding and award issues
Job Profile
Bachelor’s degree in Procurement with three years of relevant working experience, or Master’s degree in procurement with one year of relevant working experience A holder of a degree Law, Economics, Civil Engineering, Management with 10 years in similar position in Public Procurement or with a professional certification such as: Chartered Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIAPP) or any other recognized procurement professional certification with three years of relevant working experience is eligible. Required competencies and key technical skills
- Understanding of public procurement laws and procedures
- Experience of working with e
- government, procurement system or other procurement software;
- Knowledge of procurement techniques as well as in market practices
- Resource management skills
- Analytical skills
- Problem solving skills
- Decision making skills
- Time management skills
- Risk management skills
- Results oriented
- Digital literacy skills
- Fluency in Kinyarwanda, English and / or French. Knowledge of all is an added advantage