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Job Procurement specialist (Contractual) Organization RWANDA AGRICULTURE BOARD
Level 4.IV Reports To Head of Corporate Services Division
No. of Positions 1 Deadline 18/Jul/2017
Job Description

- Coordinate all the procurement activities;
- Elaborate an annual procurement plan;
- Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
- Ensure the reception and safe keeping of bids;
- Coordinate the preparation of tender policy documents;
- Ensure the capacity building of Tender Committee Members in procurement related regulations
- Coordinate the preparation of documents to be used during meetings calling for tender;
- Participate in bid opening and evaluation;
- Ensure the preparation and notification letters to the bidders;
- Ensure the preparation of contracts in consultation with the legal Advisor;
- Monitor the contract execution and keep updated recording;
- Ensure that all procurement proceedings for the procuring entity are filed;
- Ensure the preparation of necessary supporting documents for paying goods and services
- related suppliers:
- Ensure that goods are delivered by the supply and reception note signed;
- Constitute the whole tender file to be submitted to Chief Budget Manager;
- In collaboration with user units, monitor the contract execution, including making alerts on delivery deadlines;
- Resolving conflicts on procurement issues with clients on bidding and award issues
Job Profile

- A0 in Procurement, Management, Accounting, Law, Public Finance, Economics with 5 years of working experience or Master's Degree in Procurement, Management, Accounting, Law, Public Finance, Economics with 3 years working experience . with key technical skills and knowledge required:
- Deep knowledge of basic business and purchasing practices
- Knowledge of state procurement and contracting laws, regulations and procedures
- Knowledge of grade, qualities, suppliers and prices tenders of commodities
- High analytical, Category management, Decision making Time management, Excellent communication and Computer skills;
- Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage.