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Job HUMAN RESOURCE OFFICER Organization MINISTRY OF LAND AND FORESTRY
Level 4.II Reports To DIRECTOR OF FINANCE AND ADMIISTRATION UNIT
No. of Positions 1 Deadline 16/Mar/2018
Job Description
Under supervision and Guidance of the Director of Administration and Finance, The HR Officer will be responsible to : 1. Participate in the Recruitment process • Participates in the activity of developing and updating competence framework including job descriptions, job specifications and competencies • Provides support on staff recruitment; • Participates in shortlisting and inform successful candidates • Organize required logistics for written and oral exams; • Provide required logistics for staff induction and orientation; 2. Manage compensation and benefits for staff • Prepares monthly salaries and allowances. • Declares monthly statutory deductions • Prepares performance bonuses for eligible employees • Keeps proper filing of payrolls and other documents 3. Monitor staff attendance and ensure proper Labor relations • Monitors daily attendance of staff; • Manages finger print device • Collects proofs of absence, analyze and produce monthly attendance report • Investigates the root causes of staff absences; • Provides advices for corrective measures • Ensures the respect of Public holidays, weekends and days off • Elaborates annual leave plan, follows up its implementation and produces annual leave implementation report • Ensures the respect and application of Human resources management laws, rules and regulations in force • Produce periodic reports on sport attendance • Acts as secretary of internal disciplinary committee • Ensures implementation of disciplinary actions and provides advice on improvement measures 4. Manage administrative records of staff • Updates personnel records on a regular basis. • Identifies incomplete records and ensures proper filing • Updates employees’ records in RBM 5. Manage logistics operations • Identifies needed materials and prepares logistics action plan with related budget • Ensures the supply of right quality of goods at the right time; • Develops and implements the methodologies and tools to enable effective execution of logistic plans • Ensures daily management of logistics in order to facilitate the proper functioning of work • Ensures institutional equipment is engraved and recorded in asset register • Ensures repair and maintenance of non
- fixed assets • Ensures replacement of old material and equipment in accordance with the law • Provides a written technical advice for the decommissioning of damaged or depreciated equipment 6. Manage store • Receive supplied goods; • Keep records of received goods and supplies; • Ensure re
- order levels are maintained; • Make proper arrangement of store • Keep the store cleaned at all time; • Fill and Update store been cards; • Work closely with the HR Officer to manage the on store 7. Coordinate transport • Provides appropriate guidance to the driver in his daily activities • Resolves transport issues for staff who are in the field • Sign transport requisition forms • Approve transport overtime • Approve transport overtime
Job Profile
A0 in Human Resources Management, Management, Public Administration, Administrative Sciences, Key Technical Skills & Knowledge required:
- Deep knowledge of Rwandan public service and labor law;
- Knowledge in Confilct Management;
- knowledge of the regulations applying to payroll procedures;
- Knowledge of human resources concepts, practices, policies, and procedures;
- Problem Solving Skills;
- Computer Skills;
- Judgment & Decision Making Skills;
- Time management Skills;
- Interview Skills;
- High analytical Skills;
- Teamworking Skills;
- Fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage