The office of the Permanent Secretary is the heart and centre of the Ministry.
The Permanent Secretary is the Chief Budget manager and technically, all activities in different departments and affiliated agencies are followed up and being monitored through this office. In summary, these are: 1.Enforce effective contract management, Memoranda of Understanding and other legal documents,
2.Uphold Institutional capacity development,
3.Coordinate and engage Development partners, donors, NGOs and Education Sector Working Group,
4.Ensure timely, regular and easily accessible communication, such as quarterly newsletters, radio programmes and bulletin boards etc and ensure a communication strategy is in place and is implemented,
5.Follow up on development and implementation of ESSP, annual action plans, budget, policy development and implementation, programs and activities in basic education, TVET, Adult Education, Higher Education and cross cutting programs; girls education, special needs education, sports and culture, libraries, school health, nutrition and school environment,
6.Ensure implementation of Projects (both Government and donor funded) at Ministry and affiliated agencies’ level, M&E of all actions, resolutions and planned activities,
7.Ensure the realization of ICT in Education and other IT related requirements at the Ministry and its affiliated institutions,
8.Ensure effective financial management, human resources management, ICT functions, effective logistics management, procurement and audit functions,
9.Safeguard Quality assurance of schools; inspection, accreditation and programs.
Scope of Work:
The Strategic Advisor to the Permanent Secretary will be expected to advise and coordinate the various activities in the Office of the Permanent Secretary. Being the heart of the Ministry, this office oversees Education sub
- sectors (Basic Education, TVET, and Higher Education) to ensure monitoring and evaluation (M&E) on real time basis not only at the Ministry but also in affiliated Institutions: REB, WDA, UR, RP and HEC. S/he will specifically be responsible for the following:
Coordinate the office of the Permanent Secretary by following up the implementation of activities including ensuring that meetings, appointments and other events are conducted in an effective manner. Manage the Permanent Secretary’s daily, weekly and monthly calendar,
Assist the Permanent Secretary in dealing with files, prepare files addressed to the Permanent Secretary, analyse, summarize and provide comments and/or advice on contents of dossiers before submitting them, identify priority files and make follow
- up on them; record, handle and classify confidential files
Provide strategic advice and support the Office of the Permanent Secretary to ensure effective implementation of various programs, strategies, plans, projects, and ensure there is continuous expected impact to meeting the ESSP targets, this will include providing regular reports, background notes and recommendations to provide strategic advice through analysis of Sector policies, strategies and relevant statistical information to ensure a sustained linkage with priorities the national development agenda,
Specifically ensure that Finances, audit issues, budget execution are monitored on a regular basis to ensure effective use of funds and compliance leading to proper implementation of planned activities,
Quality assurance and analysis of all strategic documents before submission to Permanent Secretary; minutes, concept notes, briefs, reports, fund requests, payments, Memorandum of Understanding, etc and follow up implementation of resolutions and actions therein. Attend all meetings/audiences with the Parmanent Secretary, take notes/minutes, follow up implementation of actions and resolutions taken,
Work with Planning department to ensure synergy between annual planning/annual action plan and long
- term planning (NST 1, Vision 2050) and other regional and international commitments like Africa agenda 2063, SDGs,
Work with relevant staff to coordinate the Sector Working Group, Development Partners’ interventions to Education and other stakeholders in Education,
Output and reporting:
The Strategic Advisor will directly report to and will sign evaluation contact with the Permanent Secretary.