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Job Secretary in Central Secretariat /under contract Organization GENDER MONITORING OFFICE
Level 8.II Reports To Director of Administration and Finance
No. of Positions 1 Deadline 18/Feb/2020
Job Description

- Oversee communications across GMO shared services;
- Receive and record incoming and outgoing mails;
- Ensure timely distribution of all Incoming/outgoing correspondences;
- Establish and maintain the general filing system and file all correspondences;
- Ensure the security of GMO correspondences and stamp;
- Develop and maintain a current and accurate filing system;
- Take minutes at various meetings chaired by the DAF;
- Receive and answer telephones and orient them accordingly;
- Submit periodical reports to the DAF;
- Performing any other activity related to the functions of the office as may be assigned by Supervisor;
Job Profile
A1 in Secretarial Studies and Office Management with 2 years of experience; Key technical skills and knowledge required:
- Knowledge of office administration;
- Communication skills;
- Being organized;
- Confidentiality;
- Computer skills;
- Interpersonal skills;
- Excellent organizational and time management skills;
- Good interpersonal skills.
- Stress management skills;
- Bookkeeping skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.