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Job Administrative Assistant To the Minister Organization MINISTRY OF FOREIGN AFFAIRS AND INTERNATIONAL COOPERATION
Level 5.II Reports To Minister
No. of Positions 1 Deadline 18/Feb/2020
Job Description
? Keep the diary of appointments of the Permanent Secretary. ? Receive and orient visitors of the Permanent Secretary. ? Prepare the Permanent Secretary Travels, missions and meetings. ? Filing both electronic and hard documents in the office of the Permanent Secretary ? Orient correspondences and monitor to ensure that feedback is provided. ? Receiving text messages or telephone calls for the Permanent Secretary ? Responding to the Permanent Secretary of the corrections documents / files before it is signed. ? Typewrite texts from the Permanent Secretary.
Job Profile
A1 in Secretarial Studies, Office Management or Bachelor’s Degree in Secretarial Studies, Office Management, Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law Key Technical Skills & Knowledge required:
- Office Management Skills;
- Excellent Communication, Organizational, Interpersonal Skills;
- Computer knowledge (Work Processing, Power Point and Internet);
- Analytical and problem solving skills;
- Time management skills;
- Fluent in Kinyarwanda, English and/ or French. Knowledge of all is an advantage.