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Job Readvertisement:ADMINISTRATIVE ASSISTANT TO PROGRAM MANAGER Organization MINISTRY OF ENVIRONMENT
Level 7.III Reports To STRENGTHENING CAPACITIES OF ENR SECTOR PROGRAM MANAGER
No. of Positions 1 Deadline 15/Oct/2019
Job Description
•Provide assistance to the implementation of the project activities, namely develop, support and assist with the organization of activities of the project including seminars, workshops, training sessions. •Assist in the organization of meetings organized by the SPIU coordinator and Project Managers, attend and produce reports and follow up on actions decided during meeting. •Maintain correspondences and project files for completed and on
- going activities, with electronic archive of program documents and reports •Draft letters, notes for the record, meeting minutes, agendas, and hand
- outs for the meeting as required •Maintain an updated list of all stakeholders such as steering committee, Technical committee, consultants etc., their addresses and phone numbers •Manage and neatly maintain the office of the SPIU Coordinator; •Read and verify the form and substance of documents submitted to the DG for signature; •Assist SPIU coordinator in his/her administrative responsibilities; •Performs such other related duties as may be assigned by the SPIU Coordinator; from time to time
Job Profile
•Bachelor’s degree in Business Administration, Secretarial duties, Public Administration, Social Sciences. In addition, the Position holder should have •Conscientious, well organized, attentive to detail, and able to handle multiple complex tasks at once. •Ability to work with minimal supervision, self
- starter, proactive, and a good communicator. •Strong reporting and presentation skills •Excellent speaking and writing skills in English and Kinyarwanda. •A minimum of 3 years of professional work experience in administrative positions •Computer skills in word processing, spreadsheets, and electronic communications