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Job Administrative Assistant Organization NATIONAL ELECTORAL COMMISSION
Level 5.II Reports To Deputy Executive Secretary
No. of Positions 1 Deadline 18/Sep/2017
Job Description
- Recording and forwarding to concerned staff any mail received or sent by the Deputy Executive Secretary of the National Electoral Commission; - Sorting out priority mails and files addressed to the Deputy Executive Secretary and forwarding in advance urgent ones to concerned departments; - Analyzing files submitted to the Deputy Executive Secretary and proposing to him/her draft responses; - Suggesting to the Deputy Executive Secretary corrections to be made to documents/files to be signed; - Welcoming the Executive Secretary’s guests; - Receiving written messages or calls for the Deputy Executive Secretary; - Updating the diary and appointments of the Deputy Executive Secretary; - Filing all documents already handled by the Deputy Executive Secretary; - Managing the Deputy Executive Secretary’s office supplies; - Ensuring cleanliness in the office of the Deputy Executive Secretary; - Preparing monthly, quarterly and annual progress reports and whenever required; Performing any other duties as may be ascribed to him/her by the National Electoral Commission authorities.
Job Profile
A1 in Secretariat Studies,Office Management or A0 in Public Administration, Administrative Sciences,Management, Social work, Sociology, Law Key Technical Skills & Knowledge required: - Office Management Skills; - Excellent Communication, Organizational, Interpersonal Skills; - Computer knowledge (Work Processing, Power Point and Internet) - Analytical and problem solving skills; -Time management skills; - fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage