Advertisement
Time to Deadline
  • 00

    days

  • 00

    hours

  • 00

    minutes

  • 00

    seconds


Advertisement
Job Secretary to DAF Unit Organization MINISTRY OF YOUTH
Level 8.II Reports To Director of Administration & Finance Unit
No. of Positions 1 Deadline 18/Jan/2018
Job Description
A. Receive, record and distribute all incoming and outgoing mails from DAF’s Office 1.Receive and check incoming and outgoing mails; 2.Record incoming and outgoing mails; 3.Scan and submit incoming mails through E
- mboni system; 4.Ensure timely distribution of all Incoming/outgoing mails 5. Facilitate Ministry staff to access documents; 6.Ensure the security of the Ministry’ correspondences and stamp; 7.Write and submit on regular basis (monthly and quarterly) reports of the secretariat. B. Establish and maintain the general filing system and file all correspondences: 1.Maintain a current and accurate filing system; 2. Ensure timely filling of documents; 3.Take minutes of meetings chaired by Director Administration and Finance and file. C. Receive and provide clear guidance and orientation to Ministry’ clients/visitors: 1.Receive and answer telephone calls and orient them accordingly; 2.Receive Ministry ‘clients/visitors and provide orientation.
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law. Key Technical Skills & Knowledge required: • Knowledge of Office Administration; • Communication Skills; • Computer Skills; • Interpersonal Skills; • Organizational Skills; • Stress Management Skills; • Time Management Skills; • Bookkeeping Skills; • Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage