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Job Procurement Officer Organization MINISTRY OF YOUTH
Level 5.II Reports To Permanent Secretary
No. of Positions 1 Deadline 18/Jan/2018
Job Description
The Procurement Officer is responsible of: 1. Coordinate procurement process in the institution; 2. To prepare and publish the annual procurement plan; 3. To prepare bidding documents; 4. To publish and distribute invitations to bidders; 5. To receive and safe keeping of bids; 6. To obtain approvals for the award recommendations from competent authorities; 7. To prepare notification of tender award; 8. To publish the results of tender; 9. To act as Secretary of Tender Committee; 10. To ensure adequate contract execution in collaboration with the beneficiary department; 11. To provide information and documents requested by Rwanda Public Procurement Authority; 12. To produce regular report as stipulated in the procurement regulations; 13. Preparation of purchase order forms; 14. Ensuring, effective implementation awarded tenders; 15. Preparation and follow up on award of tenders in the Ministry; 16. Management of all Public Procurement filing system in the Ministry; 17. Performing any other duties assigned to
Job Profile
A0 in Procurement, Management, Accounting, Law, Public Finance, Public Administration and Finance, Economics. Key Technical Skills & Knowledge required: • High Analytical Skills; • Negotiation Skills; • Knowledge of basic business and purchasing practices; • Excellent Communication Skills; • Knowledge of state contracting laws, regulations and procedures; • Knowledge of grades, qualities, supply and price trends of commodities; • Time Management Skills; • Decision making Skills; • Computer Skills; • Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage .